Heidman Law Firm

Administration and Staff

Please continue to visit our site for job postings that may relate to your experience and talents. Two positions are open now: Legal Secretary and Paralegal. Please see details below. Qualified applicants should email a letter of introduction and resume to careers@heidmanlaw.com. No phone calls please.

Legal Secretary

Reports directly to Firm Administrator and is responsible for:

  • Provide general legal secretarial support to assigned attorney(s), including, but not limited to, transcription and other document preparation in Word, proofreading, copying, scanning, faxing, mailing/shipping, filing, and telephone support.
  • Maintain attorney’s calendar.
  • Ongoing maintenance of case lists
  • Open, sort, scan, and deliver mail.
  • Serve as notary public
  • Schedule conference rooms for attorneys’ meetings with receptionist.  Set up beverages and food as required.  Clean conference room after meetings.
  • Ensure that attorney(s) have necessary office supplies.
  • Back up other secretaries when needed.
  • Back up reception desk when needed.
  • Provide new file information and file information updates to ensure file opening and proper conflicts checks.
  • Organize and close out files.  Assist in transfer of files to storage.  Assist in document disposal.
  • Work with accounting personnel as needed.
  • Communicate regularly with coworkers using Outlook email.
  • Comply with firm policies and procedures.
  • Attend staff meetings.
  • Maintain a professional appearance and demeanor at all times.  Respond in a courteous and helpful manner to all client and firm concerns.
  • Protect confidential information at all times.  Adherence to attorney code of ethics.
  • Perform other duties as assigned by attorneys or firm administrator.

Qualifications:

  • AA Degree preferred, or relative experience required

Paralegal - Sioux City

Reports to assigned Partner and Firm Administrator. Under attorney supervision, are responsible for Paralegal support including, but not limited to the following:

  • Preparation, assembly, reproduction, filing, mailing, and delivery of legal documents and exhibits.
  • Drafting of routine correspondence and legal documents
  • Summary of legal documents and records
  • Scheduling of interviews and meetings as required and conduct interviews.
  • Ongoing maintenance and thorough knowledge of client files and sub-files.
  • Ongoing maintenance of client contacts and information.
  • Ongoing docketing, monitoring, and notice to attorney of deadlines and statues of limitations.
  • Ongoing maintenance of case lists.
  • Discovery response; continuous follow up on all discovery and request matters.
  • Legal research, research of facts, Internet research.
  • Ability to work independently and use independent judgment in work to be performed.
  • Serve as notary public.
  • Requests for records and other documents; service of records.
  • Publication of legal notices
  • Assistance to attorneys in organization and preparation for all aspects of legal process, including court appearances, hearings, and depositions.
  • Attendance at document executions, hearings, and trials as required.
  • Assistance to fellow paralegals as needs and workloads dictate.
  • Assistance to legal secretaries, administrative assistant, bookkeeper, etc. as required to meet deadlines and satisfy client and attorney needs.
  • Assistance in training associates, paralegals, secretaries.
  • Completion and submission of billable time on a daily or weekly basis.
  • Regular communication with coworkers using Outlook email.
  • Attendance at staff meetings.
  • Protection of confidential information at all times.  Adherence to attorney code of ethics.
  • Maintenance of a professional appearance and demeanor at all times.  Respond in a courteous and helpful manner to all client and firm concerns.
  • Performance of other duties as assigned by attorneys or Firm Administrator.

Qualifications:

  • 4-year college degree; or
  • Paralegal certificate; or
  • Equivalent work experience with at least 4 years of experience
  • Note:  this also meets the South Dakota guidelines
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